Engineering Admin & Procurement Specialist

ABOUT UNILEVER

With 3.4 billion people in over 190 countries using our products every day, Unilever is a business that makes a real impact on the world. Work on brands that are loved and improve the lives of our consumers and the communities around us. We are driven by our purpose: to make sustainable living commonplace, and it is our belief that doing business the right way drives superior performance. At the heart of what we do is our people – we believe that when our people work with purpose, we will create a better business and a better world. 

At Unilever, your career will be a unique journey, grounded in our inclusive, collaborative, and flexible working environment. We don’t believe in the ‘one size fits all’ approach and instead we will equip you with the tools you need to shape your own future.

JOB PURPOSE

Unilever is the place where you can bring your purpose to life with the work that you do – creating a better business and a better world.  If you are passion about Engineering, challenging in fast moving environment and implementing new technical solutions then this role is just for you!

WHAT WILL YOUR MAIN RESPONSIBILITIES BE

We are seeking an organized and detail-oriented Engineering Admin & Procurement Specialist to join our dynamic team. The ideal candidate will be responsible for managing and tracking various administrative and procurement tasks within the engineering department, ensuring smooth operations and compliance with all regulatory requirements.

WHAT YOU WILL NEED TO SUCCEED

Experiences & Qualifications

• Shift and Leave Management:
  • Create and manage shift schedules and annual leave plans for the engineering team.

• Contractor Management:
  • Track and control contractor progress payments.
  • Create purchase requisitions for contractor progress payments and Capex.
  • Track and report contractor assurance and organize assessments.
  • Manage contracts with permanent engineering contractors.
  • Perform new vendor and supplier registration and assess alternative suppliers.

• Procurement and Budgeting:
  • Create and track purchase requisitions (PR) and open purchase orders (PO).
  • Track and report purchase requisitions waiting for procurement.
  • Create frameworks for consignment spare parts and support procurement for contracting.
  • Track and manage account transfers from RM to Capex.
  • Handle goods receipt of contractors and service suppliers.
  • Follow up on compliance for PO, GR, and invoices.
  • Create vendor extensions

• Training and Orientation:
  • Develop orientation plans and mandatory training matrices for the engineering team.
  • Create and track training matrices, ensuring all team members complete required training.

• Personnel and Timekeeping:
  • Manage seasonal personnel processes for the engineering team.
  • Oversee the technician timekeeping system and follow up on overtime.

• Regulatory Compliance:
  • Manage legislations and regulatory documents, including licenses and payments.
  • Create audit documents for third-party audits of the engineering department.

Qualifications:

• Minimum of 3-5 years of experience in a multinational company at administrative or procurement role, at Supply Chain or manufacturing environment.
• Minimum associate’s degree in related fields
• Strong understanding of procurement processes, vendor management, and contract.
• Experience with ERP systems (e.g., SAP,) and procurement software.
• Knowledge of regulatory compliance and audit preparation.
• Proven ability to manage budgets and perform risk assessments.
• Excellent organizational and multitasking skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Excellent communication and interpersonal skills.
• Ability to work collaboratively with various teams and departments.
• Ability to adapt to changing priorities and work environments.
• High level of accuracy and attention to detail in all tasks.
• Strong problem-solving skills to address and resolve issues efficiently.
• Understanding of financial principles and budgeting, with the ability to manage and track budgets effectively.
• Strong customer service skills to support internal and external stakeholders effectively.

Skills:

• Attention to Detail: High level of accuracy and attention to detail in all tasks, ensuring precision in documentation and reporting.
• Time Management: Excellent time management skills to handle multiple tasks and deadlines efficiently.
• Problem-Solving: Strong problem-solving skills to address and resolve issues efficiently, with a proactive approach to identifying potential problems.
• Communication: Effective verbal and written communication skills, with the ability to convey complex information clearly and concisely.
• Team Collaboration: Ability to work collaboratively with various teams and departments, fostering a cooperative and productive work environment.
• Financial Acumen: Understanding of financial principles and budgeting, with the ability to manage and track budgets effectively.
• Regulatory Knowledge: Knowledge of relevant regulations and compliance requirements, ensuring all activities adhere to legal standards.

Customer Service Orientation: Strong customer service skills to support internal and external stakeholders effectively.

• Critical SOL (Standards of Leadership) Behaviors
  • PASSION FOR HIGH PERFORMANCE: Takes personal responsibility and accountability for execution and results. Has an owner’s mindset, using data and insight to make decisions.
  • PERSONAL MASTERY: Sets high standards for themselves. Actively builds own wellbeing and resilience.
  • CONSUMER LOVE: Whatever their role, always looks for better ways to serve consumers. Invests time inside and outside to understand the needs of consumers.
  • PURPOSE & SERVICE: Has humility, understanding that leadership is service to others, inside and outside Unilever.
  • AGILITY: Explores the world around them, continually learning and developing their skills.

Unilever embraces diversity and encourages applicates from all walks of life! This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity. 

Work location:

On site

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