HR Generalist

Job Title: HR Generalist

Location: Malaysia

If you are in the Unilever Ice Cream business or consider choosing to work for the Unilever Ice Cream business, you will work for the Asia, leading Ice Cream player with €1.2 bn Turn Over in 2023. The Ice Cream business is operating in a highly attractive category, as we are part of the 1 trillion snacking and refreshment industry, growing consistently at high pace. We have strong brands equities: 5 of top 10 selling brands including Wall’s, Magnum, Ben &Jerry’s. We are investing to unlock the full growth potential of Ice Cream as a standalone entity, once we separate from Unilever, which is planned to happen by November 2025.

Ice Cream has distinct characteristics from Unilever’s other operating businesses and the growth potential of Ice Cream will be better delivered under a different ownership structure. As Ice Cream company we are committed to developing and nurturing talent within our Ice Cream company. You will have options for career growth and exploration, allowing you for you to explore roles and opportunities across the new organisation. Your career development will be a priority for us, and we are dedicated to supporting your growth journey within the new company. We hope that you will want to build the new chapter of our Ice Cream history together with us.

ABOUT ICE CREAM: Life Tastes Better With Ice Cream

Unilever Ice Cream is the world’s leading ice cream company, home to a portfolio of iconic brands like Magnum, Calippo, Solero, Festini, Talenti, and Yasso. We're committed to creating innovative products that bring unforgettable moments to our consumers—because, after all, “Life tastes better with ice cream.”

The Ice Cream division at Unilever is preparing to stand on its own, becoming an independent, EUR 8 billion single-category focused company by the end of 2025. This move reflects our belief in the power of our unique frozen footprint, which we see as having huge potential for growth as a pure-play business. Our focus is all about unlocking that potential, driving value for our consumers, customers, employees, and shareholders.

KEY RESPONSIBILITIES:

Payroll Administration  

• Gathering the data (online and offline) into a payroll template (Incentive, Overtime, Long Service Award, One Time payment and forward to payroll provider. Verifying the payroll report and handling payroll queries. 

• Payroll fund requisition to Finance. 

• Statutory registration (Employee Provident Fund, Social Security Organization, LHDN) including tax clearance for expatriates (work collaborate with the immigration vendor). 

• Monthly payroll Journal Voucher (JV), preparing quarterly provision and reclass Journal Voucher (JV).  

• Year-end processing for payroll (Cash prerequisite). 

• Provide payroll reports to Business as per payroll calendar/requests. 
  

Employee Benefits

• Employee benefits administration. 

• Health insurance portal update (For Joiner, Leaver, Changes and Dependent coverage). 

• Download the invoice from the health insurance portal for payment submission. 

• Payment classification by company cost centre. 

• Car loan processing (approval, agreement and payment). 

• Company Share Plan (Monthly Employee Share Plan to portal, quarterly vested share, Yearly Performance Share Plan). 

• Verify and Approve Flexible Benefit claim via the Power App. 
  

Immigration

• Work Permit application process to Malaysia Immigration (Point of contact for our appointed vendor).  
  

HR Development Fund

• Human Resource Development Fund (HRDF) application in HRD Corp portal (application only. Documents will be provided by HR Business Partner). 
  

HR Projects

• Involve and support the HR project. 

• Yearly licensing renewal, connect with agent on the processing (documentation). 

Qualifications and Skills:

• Experience: 1-2 years in Payroll or HR Operations/Generalist or HR Admin experience. 

• Basic knowledge of the Malaysia Employment Act, Labour Laws, and HR practices. 

• Required skill(s): Workday, Microsoft Office, Excel, Accounting knowledge. 

• You demonstrate positivity, initiative and a responsible personality and can work with minimum supervision. 

• You have good communication and interpersonal skills with the ability to interact with all levels. 
  
  

ARE YOU EXCITED TO CRAFT THE ICE CREAM FUTURE?

To apply, you must do so online. Please do not forget to upload your CV, latest EoY and a motivation letter.  If you have been informed that you are at risk of redundancy, please make sure to tick this box during your application. Please also attach your letter of redundancy to the application.

Your application will be reviewed against our requirements, and we will be in touch shortly after the closing date to provide you with an update on the status of your application.

By applying for this vacancy, you are confirming that you have made your Line Manager aware of your application and that you are at a point in your career with Unilever where it is appropriate for you to apply for other positions.

Disclaimer

Equal Opportunity Employer: Unilever is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, or any other basis protected by applicable law, and will not be discriminated against on the basis of disability. 

We take pleasure seriously. Join the Ice Cream team now!

Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their ‘Whole Self’ to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.