Executive Personal Assistant

INTRODUCTION

In this role you will provide a pro-active and high-level business support to the VP customer Operations Europe - BG led Market.  In this busy and demanding environment, a top level of service is always required. This role requires an assistant who is a self-starter with attention to details, who can interact regularly with a very international network both inside the business and externally. You must be capable of managing your own time flexibly and effectively, juggling day to day tasks as well as proactively spot opportunities to add value to the business.

We are looking for an Assistant who:

• spends about 50-60% of her time on tasks like the below Job Summary,

• dedicates time to own development and specifically wants to challenge him/herself making an even bigger impact in either Digital & Data, or Project Coordinator across the function you are supporting.

JOB PURPOSE

Unilever is the place where you can bring your purpose to life with the work that you do – creating a better business and a better world.  If you are pro-active and high-level business support to the VP customer Operations Europe - BG led Market .  In this busy and demanding environment, a top level of service is required at all times. This role requires an assistant who is a self-starter with attention to details, who can interact regularly with a very international network both inside the business and externally. You must be capable of managing your own time flexibly and effectively, juggling day to day tasks as well as proactively spot opportunities to add value to the business.

WHAT WILL YOUR MAIN RESPONSIBILITIES BE

• Complicated diary management – arrange meetings on a daily basis, both virtual and in person and reschedule if needed . Screening, redirecting and responding to e-mails as appropriate. This may include typing general email correspondence and reports.
  

• Organization of international and local travel, including preparations of itineraries, visa applications, together with the management of out-of-office requirements Organizing local and international meetings on site or offsite, including coordination of country visits and LT meetings. This may include visitor management, catering, etc.
  

• Preparation of PowerPoint presentations, Excel spreadsheets, (PowerBI) reports and materials for meetings Liaison with internal customers and external contacts – developing knowledge of key individuals, including PA Network Proactively tackling issues related to (administrative) processes to ensure speed and efficiency, improving them for the leader and Unilever as a whole.
  

• Processing expenses and invoices using relevant systems.
  

• Responding to queries and requests for information from Unilever Execs, Business Partners, Regions, Categories on an ad hoc basis based on priorities set together with the leader
  

• You will also need to support the VPs team , and to be the “eyes and ears” of the wider team. You’ll spot the individuals requiring additional support to perform their work or contribute to the team , and also proactively take initiatives for to help the delivery or the dynamic of the wider team.

With Digital & Data expertise, we mean that you will further develop the skills to leverage insights from the data we have available in the company and support driving decisions based on those data. It also includes continuously being leading edge on new technology and tools that are developed MS Teams, Excel and PowerBI as well as data analyst abilities will be considered as a plus as well as willing to continuous learn and improve on digital skills.

With Project Coordinator expertise, we mean that you deepen your knowledge of the business you support even further, thereby adding value in the coordination of projects relevant to your function. This could mean you will be the creator and coordinator of Team Sharepoints (securing rigouros data storage and update or become an active member of (one of) the project teams. You’re leading edge helping the team to work more efficiently together, which may include sharpening their agile ways of working using tools such Teams Plan.

WHAT YOU NEED TO SUCCEED

Experiences & Qualifications

• 3-4 years minimum experience as Executive PA

• Project management Qualification

• Strong Stakeholder management skills

Skills

• spends about 50-60% of her time on tasks like the above Job Summary,

• dedicates time to own development and specifically wants to challenge him/herself making an even bigger impact in either Digital & Data or Project Coordinator across the function you are supporting.

Leadership

• You are energized by delivering fantastic results. You are an example to others – both your results and your resilience. You are constantly on the lookout for better ways to do things, engaging and collaborating with others along the way.

• As an individual you are the one responsible for your own wellbeing and delivering high standards of work. You must also focus on the Consumer and what they need. You are humble and have your head up, looking around to interpret evidence and data smartly, spot issues and opportunities to make things better.

​Critical SOL (Standards of Leadership) Behaviors

• PASSION FOR HIGH PERFORMANCE: Takes personal responsibility and accountability for execution and results. Generates intensity and focus to motivate people to deliver results at speed.

• PERSONAL MASTERY: Sets high standards for themselves. Actively builds own wellbeing and resilience.

• CONSUMER & CUSTOMER LOVE: Brings the voice of the consumer into everything we do, always.

• PURPOSEFUL IMPACT: Has humility, understanding that leadership is service to others, inside and outside Unilever.

• AGILITY: Explores the world around them, continually learning and developing their skills.

• TALENT CATALYST: Inspire people to grow, with support and honesty.

Unilever embraces diversity and encourages applicants from all walks of life! This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.  

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