National Finance Executive Assistant

Reports to: Chief Finance Officer, NA and PC NA

Location: Hoboken, NJ

Terms & Conditions: Full-Time

With 3.4 billion people in over 190 countries using our products every day, Unilever is a business that has a real impact on the world. Work on brands that are loved and improve the lives of our consumers and the communities around us. We are driven by our purpose: to make sustainable living commonplace, and it is our belief that doing business the right way drives superior performance. At the heart of what we do is our people – we believe that when our people work with purpose, we will create a better business and a better world. 

At Unilever, your career will be a unique journey, grounded in our collaborative, and flexible working environment. Our organizational ambition centers around creating workplaces that foster an inclusive culture across all aspects of our business. We don’t believe in the ‘one size fits all’ approach and instead we will equip you with the tools you need to shape your own future.

JOB PURPOSE

The Executive Assistant provides high-level administrative and operational support to the Chief Financial Officer and the broader finance leadership team. This role ensures the smooth functioning of financial operations by managing calendars, coordinating meetings, preparing reports, and handling confidential communications. The EA acts as a strategic partner, anticipating needs and enabling the CFO to focus on high-impact priorities.

WHAT WILL YOUR MAIN RESPONSIBILITIES BE

• Manage complex calendars, including scheduling across time zones and prioritizing conflicting demands.
• Coordinate internal and external meetings, including board and investor sessions.
• Prepare agendas, take minutes, and follow up on action items from key meetings.
• Draft, proofread, and manage confidential communications on behalf of the CFO.
• Serve as a liaison between the CFO and internal/external stakeholders, including senior leadership, auditors, and financial institutions.
• Arrange domestic and international travel, including itineraries, accommodations, and visa processing.
• Process expense reports and ensure compliance with financial policies.
• Assist in preparing presentations, financial reports, and briefing materials.
• Support special projects such as budget planning, quarterly reviews, and M&A activities.
• Manage purchase orders (POs) and liaise with procurement and finance teams for approvals
• Handle sensitive financial and personnel information with the utmost confidentiality.
• Maintain awareness of organizational dynamics and act as a trusted advisor to the CFO.

WHAT YOU WILL NEED TO SUCCEED

Experiences & Qualifications

• Bachelor’s in business administration or similar
• 5+ years of experience
• Proven experience supporting C-level executives, preferably in a finance or corporate environment.
• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, and financial systems (e.g., SAP).
• Ability to work independently and manage multiple priorities in a fast-paced environment.

Preferred Skills

• Financial literacy or background in finance/accounting is a plus.
• Experience with PO processing and budget tracking.
• Familiarity with corporate governance and compliance protocols.

The pay range for this position is $71,000 to $106,600. Unilever takes into consideration a wide range of factors that are utilized in making compensation decisions including, but not limited to, skill sets, experience and training, licensure and certifications, qualifications and education, and other business and organizational needs. 

Bonus: This position is bonus eligible. 

Long-Term Incentive (LTI): This position is LTI eligible. 

Benefits: Unilever employees are eligible to participate in our benefits plan. Should the employee choose to participate, they can choose from a range of benefits to include, but is not limited to, health insurance (including prescription drug, dental, and vision coverage), retirement savings benefits, life insurance and disability benefits, parental leave, sick leave, paid vacation and holidays, as well as access to numerous voluntary benefits. Any coverages for health insurance and retirement benefits will be in accordance with the terms and conditions of the applicable plans and associated governing plan documents. 

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Unilever is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, protected veteran status, or any other characteristic protected by local, state, or federal law and will not be discriminated against on the basis of disability. 

For more information about your Federal rights, please see Know Your Rights: Workplace Discrimination isIllegal and Pay Transparency Non discrimination Provision.

Employment is subject to verification of pre-screening tests, which may include drug screening, background check, credit check and DMV check.

If you are an individual with a disability in need of assistance at any time during our recruitment process, please contact us at NA.Accommodations@unilever.com. Please note: This email is reserved for individuals with disabilities in need of assistance and is not a means of inquiry about positions or application statuses. The Protected Veterans or Individuals with Disabilities AAP narratives are available for inspection by any employee or applicant for employment Monday through Friday during normal business hours at establishment.