Artwork Production Specialist

Purpose Of The Job

The primary purpose of this position is coordinating packaging artwork projects from drafting of the initial design brief to delivering final reproducible mechanical artwork and separations in a timely manner. The position must interface with internal and external partners (such as brand teams, design agencies, PMAs and SU Planning). This person will be responsible for initiating marketing projects within the global Artwork Management System.

Position Responsibilities (Expected Work)

Manage and be accountable for the timely delivery of mechanical artwork and separation files to printers / suppliers in order to deliver packaging on a timely basis (OTIF). Create all projects in the Artwork Management System as assigned by BB and BD (primary and secondary packaging) Set-up and run pre-production meetings. Consult with BB and BD on timeline development, manage production process issues and act as first point of contact for external production vendors. Provide transparency back to BB regarding progress and timeline compliance of their projects to enable them to follow up with other functional team members for task completion. Attend project management meetings as necessary (IPT, BB team meetings, etc.) Ensure that design files (Master-Design Toolbox) are created according to UL specifications and handed off properly to PMA, if applicable. Approve colour reliable proofs (which will become contract proofs once signed) on behalf of BB to ensure that the proof meets marketing’s expectations. Approve colour standards (1st press pass) if not covered by Supplier (PMA) Provide expert guidance and input to BB/BD regarding technical requirements for print production and potential challenges; make recommendations for best possible execution within budget and timing. Attend 1st press run on behalf of BB/BD if not covered by Supplier (PMA) Check work confirmation from PMA in regards to accuracy of content for work performed. Report work confirmation approval to party responsible for invoice approval. Obtain and maintain a packaging portfolio list for active products for their particular artwork portfolio.

Challenges

Coordinating many projects simultaneously; working with multiple cross-functional team members as well as multiple external vendors. Managing the external vendor’s compliance with agreed lead time and delivery. Ensuring that all PMAs are in compliance with UL standards and guidelines for mechanical artwork creation. (e.g: naming convention, software, etc.) Report PMA performance based on UL evaluation criteria Functioning as a technical expert / consultant and not as a service provider to BB. Position is not a hands-on creative executional role, but rather a technical and project management one. Manage expectations of marketing in this area.

Scope

This position could be responsible for several brands at the same time. This will require interaction with many departments to manage all projects. There is no central timeline system and therefore the position may have to work in several different environments. The individual must also coordinate multiple external vendors. This position is not a hands-on creative executive role, but rather a project management role that would need to draw upon intimate knowledge of the design and production processes.

Skills & Competencies
Key Competencies:

• Good communication skills and teamwork

• Holding People Accountable

• Organizational awareness

• Strategic Influencing

• Practical Creativity

Key General Skills:

• Project Management

• Highly computer-literate

• Fluent English

• Intercultural Awareness

Minimum Criteria

• Related Business Degree in Packaging/Graphic Design/Print Production/ Project Management/Account Management.

• Ideally minimum 4 years experience managing the design process: with a working knowledge of print production, print management, graphic design, packaging development, supply management, account management, project management, etc.

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