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Legal Records Coordinator

Englewood Cliffs, NJ
Who Are You and What You'll Do

This role will be responsible for contributing to the team effort that supports the Records management of the Company’s data (including within the US Law Department and Litigation function) by identifying sources of information electronically and in hard copy; organizing such categories of information; designing and implementing collection methods; resolving retrieval issues; maintaining historical records; maintaining confidential information; engaging in legal research and diligence necessary to support the Company’s litigation and claims matters; and supporting the global eDiscovery program.

  • Labeling new boxes and ensuring the smooth process of records storage for the Cresskill Records Center.  Spot check boxes to match inventory and detailed data entry of new boxes. Work with person putting the boxes away to ensure boxes are put away in correct location

  • Physical handling and organization of storage boxes as part of research efforts with physical lifting up to 40 lbs

  • Assist the Senior Records Specialist with file room organization, legal hold matters, and other projects that may come up

  • Mastery of the Company’s data governance framework, retention policy, and cluster retention schedules

  • Scanning, reviewing and assessingmaterials forwarded to archives/storage and determine applicable retention schedule and related treatment

  • Work collaboratively with peers within the Records team including via varied communications, digital and online platforms, and training to ensure alignment and cohesion

  • Assist in legal research and diligence in connection with litigation and claims matters

  • Coordinate with third-party storage vendors (including Iron Mountain)

  • Assist departments/functions/teams throughout the Company with retrieving their materials in archives/storage

  • Manage process for ensuring documents are uploaded to US Legal DepartmentSharepoint sites

What You'll Need to Succeed

  • 2+ years of relevant experience in a medium to large corporate organization in a knowledge management and/or records supportfunction

  • Bachelor’s degree preferred but not required

  • Robustorganizational and problem solving skills and close attention to detail

  • Experience working with highly matrixed organizations (e.g., internal and outsourced staff)

  • Proven ability to balance multiple assignments and meet strict deadlines with quality work

  • Proficient use of Microsoft Word, Excel, Microsoft Power Point, Sharepoint, Office 365, Access

What We Can Offer You

Culture for Growth | Top Notch Employee Health & Well Being Benefits | Every Voice Matters | Global Reach | Unilever: Life | LinkedIn | Strategy | Unilever | Why work for Unilever | Careers at UnileverUnilever Global Website | Check Out Our Space


Unilever is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.  For more information, please seeEqual Employment Opportunity Posters

Employment is subject to verification of pre-screening tests, which may include drug screening, background check, credit check and DMV check.

If you are an individual with a disability in need of assistance at any time during our recruitment process, please contact us at NA.Accommodations@unilever.com. Please note: This email is reserved for individuals with disabilities in need of assistance and is not a means of inquiry about positions or application statuses.

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